Job Summary
To provide assistance and support to the vice presidents for administration while focusing on the mission of the conference and emphasizing teamwork.
Duties & Responsibilities
President
- Prepare and mail correspondence, including regular monthly birthday cards
- Prepare, manage and maintain all filing in president’s office
- Organize and maintain president’s office at the direction of the president
- Assist with event planning as directed
- Schedule and manage president’s calendar as directed
- Screen phone calls, visits and appointments to ensure the president’s effectiveness
- Other duties as assigned
Conference Clerk
- Prepare and mail correspondence
- Maintain eAdventist database
- Prepare data for the Adventist Yearbook as needed
- Prepare agendas & minutes for various committees as assigned
- Manage and maintain all files on a regular basis
- Prepare and present training for local clerks as needed
- Other duties as assigned
Secretariat
- Prepare, manage and maintain all Conference board of trustees’ records
- Prepare and mail correspondence
- Assist with various reports and reviews as assigned
- Maintain the Conference calendar
- Develop and maintain various forms as directed
- Create and maintain credential cards as directed
- Screen phone calls, visits and appointments to ensure effectiveness of the department
- Assist with event planning as directed
- Other duties as assigned
Qualifications
- Must have an expressed commitment to Jesus Christ, the teachings and mission of the Seventh-day Adventist Church, a Seventh-day Adventist church member in regular standing, and a desire to serve in a cooperative, spiritually redemptive, and soul-winning atmosphere
- Must be familiar with or be willing to learn various software applications, including Microsoft Office suite
- Must have above-average people skills
- Must have ability to relate positively and effectively with the public in various church entities
- Must demonstrate a willingness to work cooperatively with Conference administration and personnel
- Must be able to write and speak English fluently
Typical Physical Demands
- Requires sitting, standing, bending and reaching.
- May require lifting up to 25 pounds.
- Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephone and other office equipment.
- Must be able to operate an automobile without assistance.
- Requires normal range of hearing and vision.
Working Conditions
- Essential office tasks are performed from the Conference office under normal office conditions with little to no noticeable discomfort. Work area is well-lighted and ventilated.