Administrative Assistant, Conference Office

Job Summary

To provide assistance and support to the vice president for administration while focusing on the mission of the conference and emphasizing teamwork.


Duties & Responsibilities


Conference Clerk


  • Prepare and mail correspondence
  • Maintain eAdventist database
  • Prepare data for the Adventist Yearbook as needed
  • Prepare agendas & minutes for various committees as assigned
  • Manage and maintain all files on a regular basis
  • Prepare and present training for local clerks as needed
  • Other duties as assigned



  • Prepare, manage and maintain all Conference board of trustees’ records
  • Prepare and mail correspondence
  • Assist with various reports and reviews as assigned
  • Develop and maintain various forms as directed
  • Create and maintain credential cards as directed
  • Screen phone calls, visits and appointments to ensure effectiveness of the department
  • Assist with event planning as directed
  • Other duties as assigned



  • Must have an expressed commitment to Jesus Christ, the teachings and mission of the Seventh-day Adventist Church, a Seventh-day Adventist church member in regular standing, and a desire to serve in a cooperative, spiritually redemptive, and soul-winning atmosphere
  • Must be familiar with or be willing to learn various software applications, including Microsoft Office suite
  • Must have above-average people skills
  • Must have ability to relate positively and effectively with the public in various church entities
  • Must demonstrate a willingness to work cooperatively with Conference administration and personnel
  • Must be able to write and speak English fluently

Typical Physical Demands


  • Requires sitting, standing, bending and reaching.
  • May require lifting up to 25 pounds.
  • Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephone and other office equipment.
  • Must be able to operate an automobile without assistance.
  • Requires normal range of hearing and vision.

Working Conditions


  • Essential office tasks are performed from the Conference office under normal office conditions with little to no noticeable discomfort. Work area is well-lighted and ventilated.

Quick Facts

The Minnesota Conference office is looking for an Administrative Assistant to work in the Secretariat department. This position will provide assistance and support to the vice president for administration while focusing on the mission of the conference and emphasizing teamwork. We are looking for someone who is comfortable learning how to use various kinds of software.  Openness to learning new things and being a team player is a must.